The name of the Assembly shall be the New River Community College Support Staff Assembly.
Membership shall be open to all full-time and part-time support staff at New River Community College.
Membership shall be conferred upon attendance at any monthly assembly meeting, or on a recommendation by a voting member to the Board of Directors.
The officers of the New River Community College Support Staff Assembly shall consist of a Chair, a Vice Chair/Full-Time Staff Representative, a Vice Chair/Part-Time Staff Representative, a Secretary, Treasurer, and the Chairs of all Standing Committees. Apart from the Chairs of all Standing Committees, this body of officers shall be called the Board of Directors.
All officers of the assembly shall be elected prior to the June meeting of the calendar year. The method of voting shall be determined by the majority of the voting members at the monthly meeting prior to the election being held.
Any member of the New River Community College Support Staff Assembly shall be eligible for office.
Nominations for open offices can come from any voting member of the assembly. Self-nominations from voting members are also acceptable.
All offices shall consist of one-year terms. There are no limits on consecutive terms in office.
When any office becomes vacant, an election shall be held in the next monthly meeting to fill the open seat. If needed, the Board of Directors can appoint an interim officer until the election is held.
The Chair shall preside at meetings of the Assembly and at the meetings of the Board of Directors; represent the Assembly in all matters pertaining to Assembly activities; and form and call into session ad hoc committees as deemed appropriate.
The Vice Chair/Full-time representative and the Vice Chair/Part-time representative shall perform the duties of the Chair during their absence or disability, be responsible for setting up programs for Assembly meetings, and shall coordinate the reporting and follow up on any issues or concerns expressed by individual or collective members of their respective areas of representation.
The Secretary shall record meetings of the Assembly and the Board of Directors; distribute copies of the record to all members and appropriate individuals and groups and perform other duties as assigned by the chair.
The Treasurer shall monitor receipts and disbursements and provide a report of the same to the Assembly at regular meetings and perform other duties as assigned by the chair.
The Chairpersons of the Committees shall preside at their respective meetings and represent the committee in all matters pertaining to the committee activities.
The Chancellor’s Staff Advisory Committee (CSAC) representative shall be elected by a majority vote prior to the June meeting of the calendar year. If needed, the Board of Directors can appoint an interim officer until the election is held.
Any member of the NRCC Support Staff Assembly that is in good standing at NRCC and has been a college employee for at least 12 consecutive months shall be eligible for office.
Each CSAC representative shall serve one two-year term. There are no limits on consecutive terms in office.
When the office of a CSAC representative becomes vacant, the Board of Directors shall appoint a replacement until an election can be held to fill the open seat.
In the case of a temporary vacancy, the Board of Directors shall appoint a member of the Board of Directors to serve as CSAC Representative until the original officer can return to the position, or until the office’s term is over, whichever is first.
CSAC Representatives shall represent the NRCC Support Staff Assembly in all matters pertaining to CSAC. They shall attend CSAC meetings and vote on issues brought before the Chancellor’s Staff Advisor Committee. They shall also attend New River Community College Board Meetings.
The NRCC Support Staff Assembly will meet once a month. The date and time will be determined by the majority of the voting members present at any particular meeting, and can be changed as needed by the Assembly.
Each meeting shall offer both in-person and virtual options for attendance.
At a minimum of five voting members, a majority of the voting members at a meeting of the support staff assembly shall constitute a quorum.
Special meetings may be called by the Chair or by a majority of the Board of Directors. Notice shall be given two days prior to the date of the meeting.
Each voting member of the Assembly shall have one vote. A voting member is one who is present at the meeting, either in-person or virtually.
Standing committees shall be formed by a majority vote from voting members of the assembly.
Ad hoc committees shall be formed by the chair or a majority of the Board of Directors as deemed necessary.
This Constitution shall become effective upon approval by a majority of the voting members attending the organizational meeting of the Assembly. The new officers of the Assembly shall take office effective with the organizational meeting of the Assembly and shall serve through the first year election cycle.
Proposed amendments to the Constitution shall be submitted in written form to the Secretary by a voting member at least one month before the next monthly meeting. The Secretary shall distribute such proposed amendments in written form, either physically or electronically, to all members of the Assembly at least two weeks prior to the monthly meeting. Proposed amendments may be adopted by a majority of the voting members of the Assembly present and voting.